SAUKI OLD STUDENT ASSOCIATION (SOSA)
PREAMBLE
We
the Old Students of Sauki International School Bida, full of realization that
we are inherently competent to form an Sossa Association, do resolve to form
and do hereby form the Sauki International School Sossa Association, and in
pursuance of this, we hereby promulgate the following constitution for the
association.
THE CONSTITUTION OF SAUKI OLD
STUDENT ASSOCIATION (SOSA)
ARTICLE 1. NAME
OF THE ASSOCIATION
The
name of the Association shall be “SAUKI
INTERNATIONAL SCHOOL SOSSA ASSOCIATION”.
ARTICLE
2. THE COLOUR OF THE ASSOCIATION
The
colour of the Association shall be White and Blue.
ARTICLE
3. OBJECTIVES OF THE
ASSOCIATION
The objectives of the Association shall
be:
a) To inculcate and sustain interest in the well-being
of Sauki International School Bida among Old Students.
b) To promote social interaction between its members
and the School.
c) To support the School in every possible way.
d)
To promote the Sauki International School Spirit among Old student.
ARTICLE
4. MEMBERSHIP
Any student who enrolled at the School and completed the prescribed
certificate courses or spent at least one academic session shall be eligible
for membership of the Association.
ARTICLE 5. SUBSCRIPTIONS
a) The annual subscription shall be
fixed at a General Meeting of the Association upon the recommendation of the
Executive Committee.
b) The annual subscription shall
become due on the 1st
of January of
each year and shall not be paid later than 31st of April that year.
c)
Members whose annual subscriptions are not paid shall not be eligible to vote
or be voted for at any meeting of the Association.
ARTICLE 6. BOARD OF TRUSTEES
a) There shall be a
body corporate to be known as the BOARD OF TRUSTEES OF SAUKI INTERNATIONAL SCHOOL SOSSA ASSOCIATION (hereinafter known as “The Trustees”)
b) The Trustees
shall be elected at the Annual General Meeting of the Association, upon the
recommendation of the Executive Committee.
c) There shall at
all times be a minimum of five Trustees provided that the number of Trustees
shall not exceed a maximum of nine.
d) Where a vacancy
occurs in the membership of Trustees, such vacancy may be filled at the next
General Meeting.
PROVIDED THAT where
the number of Trustees falls below the minimum number of five, the Executive
Committee shall appoint the number of Trustees required to meet the minimum
number, subject to confirmation at the next Annual General Meeting.
e) The Trustees may
hold office for five years but a Trustee shall cease to hold office if he:
i) Resigns his/her
office;
ii) Becomes insane;
iii) Is officially
declared bankrupt:
iv)
Is convicted of a criminal offence involving dishonesty by a court of
competent jurisdiction;
v) Is recommended for removal from
office by two thirds majority vote of members present at any General Meeting of
the Association or
vi) Fails to attend three consecutive meetings of
the Trustees.
The role and functions of the
Trustees shall be as follows: -
i) The Trustees
shall hold all real property belonging to the Association.
ii) The Trustees shall act as
Advisers to the Association, upon the request of the Executive Committee.
iii)
The Trustees shall act as Mediators in any dispute involving the Association
and/or any of its members, upon the request of the Executive Committee
iv)
The Trustees shall elect one of their number as Chairman for a single term of
four years only and the General Secretary of the Association shall serve as
Secretary to the Trustees.
v)
The Trustees shall meet at least once in a year and three members shall be
sufficient to form a quorum at any time. The Chairman shall preside at all
meetings of the Trustees and in his absence any other member may be elected to
preside over the meeting.
vi)Every
matter shall be determined by a majority of votes of the Trustees present and
voting on the issue in questio.
vii)
The Trustees shall provide and keep a minute book in which shall be pasted
minutes of the proceedings of meetings of the Trustees.
ARTICLE 7. THE SECRETARIAT
The Secretariat
shall be managed by the secretaries headed by the Hon. Secretary General of the
association. Their duties shall be as follows:
a) To summon, on the
instructions of the President or on requisition, the Annual General Meeting,
the Executive Committee Meetings, or other Meetings of the Association.
b) Record and keep
minutes of all meetings of the Association.
c) To write and
dispatch circulars, letters and other correspondence of the Association or the
Executive Committee.
d) To keep a roll of
members and an up-to-date list of officers of branches of the Association.
e) To be responsible
for the general management of the Secretariat of the Association.
ARTICLE
8. THE EXECUTIVE COMMITTEE
a)
The affairs of the Association shall be managed by an Executive Committee which
shall consist of:
i) All Officers referred to in Article nine (9) of
this Constitution;
ii) The Immediate Past President;
iii) The Immediate Past General Secretary
In
constituting the Executive Committee, efforts shall be made to reflect, as far
as possible, the different generations of Old Students.
b)
The Executive Committee shall have power to fill any vacancies which may occur
during its tenure subject to confirmation at the next Annual General Meeting.
ARTICLE
9. OFFICERS OF THE ASSOCIATION
a)
The Officers of the Association shall be as follows:
TITLE NUMBER
The
President 1
Vice- Presidents 1
TITLE NUMBER
General
Secretary 1
Assistant
Secretary 1
Treasurer
1
Financial
Secretary 1
Social
Secretary 1
Auditor
1
Welfare
Director 1
Chief Editor 1
ARTICLE
10. DUTIES OF
OFFICERS
a) The President: It shall be
the President’s duties among others:
i)
To preside at every Annual General Meeting and other meetings of the
Association and the Executive Committee.
ii)
To cause summoning of the Annual General Meeting and other meetings either on
his own initiative or in accordance with the decision of the Executive
Committee or at the requisition of 5 members for summoning a General Meeting.
iii)
To direct all other officers of the Association in the performance of their
duties.
b) The
Vice-President:
i)
The Vice-Presidents shall in the absence of the President, preside at all
meetings over which the President, by Constitution, has power to preside.
ii)
He shall perform all other duties which the President, owing to ill- health, or
absence or any other cause is unable to perform, or as shall be ascribed to him
by the President, the Executive Committee or General Meeting.
iii)
In absence of the President, and the Vice-President, members of the Executive
Committee present shall nominate one of their number to preside.
c) The
General Secretary:
i) He shall be the Chief Executive of
the Secretariat
ii)
He shall submit a General Report of the activities of the Association at the
Annual General Meeting.
d) The Assistant Secretary
i)
The Assistant Secretary shall assist the General Secretary in the performance
of all secretariat duties and one of them shall, in the absence of the General
Secretary, act in his place.
e) Treasurer: The duties of
the Treasurer shall be as follows:
i)
To receive, collect and pay to the Association’s Bankers all monies Collected
for the Association
ii)
To carry out any decision or directive of the Annual General Meeting and the
Executive Committee in matters relating to the budget or finances of the
Association.
iii)
To prepare or cause to be prepared and circulated to every member of the
Association at or before every Annual General Meeting, the audited Balance
Sheet and Annual Statement of Account as well as an Annual Report of the
Association.
v)
To prepare or cause to be prepared and submit for the approval of the
Association, an annual budget containing estimated revenue and expenditure of
the Association.
f) The Financial Secretary: The
duties of the Financial Secretary shall be as follows:
i)
To be in constant touch with the Members of the Association so as to ensure
that all members pay their annual dues as prescribed by this Constitution and
other dues or subscriptions as may be determined by the Annual General Meeting
or the Executive Committee.
ii)
To prepare from time to time the list of defaulting members.
iii)
To circulate such lists to the Annual General Meeting and the Executive
Committee.
iv)
To collect and promptly pay all monies to the Treasurer.
g) The Social Secretary/P.R.O: The
duties of the Social Secretary shall be as follows:
i)
To publicize the activities of the Association.
ii)
To present the correct and progressive image of the Association to the public.
iii) To organize the social
activities of the Association.
i) The Auditor:
i)
The Auditors shall audit annually, or as and when required by the Executive
Committee or the Annual General Meeting, the books of accounts and documents of
the Association.
j) Chief Editor
i)
Overseeing the editorial processes for publication or news gathering
ii)
Editing publications before they are actually printed or published.
ARTICLE
11. TENURE
a) A tenure will last for two years
b)
Every officer is eligible to hold office for not more than (2) consecutive
terms of four years each. This provision is without prejudice to a person,
being elected for another office subsequently.
c) A person may also be re-elected to
the same office after a break of at least one term.
ARTICLE
12. ANNUAL GENERAL MEETING
a)
The Annual General Meeting shall be the principal organ of the Association and
shall be held in the month of December of each year.
b)
A mandatory twenty-one days notice convening the meeting shall be published and
posted on the Association’s Social Platform.
ARTICLE
13. ELECTIONS
a)
Every member of the association is eligible to contest for any of the
position/office subject to the fulfillment of article 5 Section C
b)
Members of the Executive Committee shall be elected at an Annual General
Meeting.
c)
The Notice of the Annual General Meeting shall stipulate the positions to be
declared vacant and which shall be vied for at the said meeting.
d)
All intending contestants for the offices to be declared vacant shall indicate
their interest to the Executive Committee, at least seven days to the Annual
General Meeting.
e)
Immediately prior to the election, all offices to be contested for shall be
declared vacant.
f)
Elections shall be conducted by two Returning Officers, appointed by the Annual
General Meeting, who shall declare that they have no interest in any offices
being contested for.
ARTICLE
14. QUORUM
The
quorum at meetings of the Association shall be as follows: a) For any General
Meeting, twenty-five members shall form a quorum.
b)
For an Executive Committee Meeting, five members shall form a quorum.
ARTICLE
15. SIGNATORIES OF THE ASSOCIATION
a)
The President, the Treasurer and the General Secretary shall be signatories to
the Association’s Bank accounts.
b)
The signature mandate for Association’s accounts shall be the president and any
other aforementioned signatories.
SIGN: I1ackerOne Virus Fash Cares
